Administrative Assistant for the School of Arts & Sciences

Administrative Assistant for the School of Arts & Sciences

The School of Arts & Sciences welcomes applications for an Administrative Assistant who will contribute to a collegial, professional environment that is the lead support for faculty, staff and students The Administrative Assistant is responsible for managing essential procedures and providing clerical support to the School of Arts & Sciences.

Employees must understand the mission of Catholic Higher education and be committed to the core values, mission, goals, and objectives of Holy Family University. 

Essential Duties and Responsibilities

• Provide lead administrative support to the Dean of the School of Arts & Sciences.
• Preform administrative tasks in a timely fashion (e.g. contracts for faculty and payroll).
• Prepare contracts for faculty, budget documents, Dean's List certificates.
• Maintain faculty information in and utilize Datatel.
• Coordinate book orders for courses in collaboration with the bookstore and order textbooks from publishers for faculty.
• Assist in the onboarding process for faculty, including paperwork needed and coordinate with human resources.
• Provide administrative support for faculty searches
• Coordinate with human resources on paperwork for new employees.
• Generate reports needed for scheduling, enrollment, and others as needed.
• Update staffing for courses and course details for the School of Arts & Sciences.
• Assign advisors to new students
• Maintain and order supplies for the School of Arts & Sciences office and faculty lounge.

Qualifications

• High school diploma or equivalent required.
• Strong interpersonal, communication (oral and written), and organizational skills required.
• Prior administrative assistant experience preferred.

 Required Knowledge Skills and Abilities

• Proficiency with Google drive, docs, sheets and forms.
• Typing proficiency.
• Proficiency with MS Office (Word, Excel).
• Knowledge of and ability to follow university policies and procedures.
• Ability to establish and maintain effective working relationships. 
• Ability to relate to a diverse population and to maintain composure when faced with difficult situations.

Review of resumes will begin immediately and continue until the position is filled.  To apply, submit resume and cover letter to careers@hbwendu.org. A cover letter is required for consideration.